Privacy Policy

1. Introduction

CODO AI Innovations (“CODO,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, store, and share personal information when you visit codoai.in and related domains, use our contact or lead forms, apply for roles, or otherwise interact with us online in connection with our agency and education ecosystem services.

By using our website or submitting information to us, you acknowledge that you have read this policy. If you do not agree, please discontinue use of our sites and do not submit personal data.

2. Scope

This policy applies to personal data processed through:

• Our public marketing website and subpages;
• Contact, enquiry, and project-intake forms;
• Career and job-application flows linked from our site;
• Email and messaging correspondence initiated via our published contact details.

Services delivered under a separate contract (for example, a statement of work for a client project) may be subject to additional or supplemental privacy terms agreed with that client.

3. Information we may collect

Depending on how you interact with us, we may collect:

• Identity and contact data: name, email address, phone number, company or organisation name, job title;
• Communication content: messages you send via forms or email, including project requirements and attachments you choose to provide;
• Recruitment data: résumé or CV, cover letter, LinkedIn or portfolio URLs, and other application materials submitted for open positions;
• Technical and usage data: IP address, browser type, device category, general location derived from IP, referring URL, and pages viewed, collected through server logs, essential cookies, or similar technologies where used.

We ask that you do not send us sensitive categories of data (such as government ID numbers, financial account credentials, or health information) unless we explicitly request them for a defined purpose.

4. How we use your information

We use personal data for purposes that include:

• Responding to enquiries and evaluating potential projects;
• Operating, securing, and improving our website;
• Processing job applications and managing recruitment;
• Sending administrative messages related to your requests or applications;
• Complying with applicable law, regulation, or lawful requests from authorities;
• Pursuing legitimate interests, such as fraud prevention, network security, and understanding aggregate usage of our digital properties—where not overridden by your rights under applicable law.

5. Legal bases (where applicable)

Where the law requires us to identify a legal basis, we will rely on one or more of the following, as appropriate: your consent (for example, optional marketing communications); performance of pre-contractual steps or a contract; legitimate interests described above; or legal obligation.

6. Cookies and similar technologies

We may use cookies or local storage that are strictly necessary for the website to function, and, where implemented, analytics or preference cookies. You can control cookies through your browser settings; disabling certain cookies may limit site functionality.

7. Sharing and third parties

We do not sell your personal information. We may share data with:

• Service providers who assist us with hosting, email delivery, form processing, applicant tracking, or IT security, bound by confidentiality and processing instructions;
• Professional advisers where required (for example, auditors or lawyers);
• Authorities when we believe disclosure is required by law or to protect rights, safety, or property.

Some providers may process data outside India. Where we transfer personal data across borders, we take steps consistent with applicable law to protect it.

8. Retention

We retain personal data only as long as needed for the purposes described in this policy, unless a longer period is required for legal, tax, or accountability reasons. Recruitment records are kept in line with our internal retention schedule and applicable employment law requirements.

9. Security

We implement administrative, technical, and organisational measures designed to protect personal data against unauthorised access, loss, or alteration. No method of transmission over the Internet is completely secure; we encourage you to use strong passwords and caution when sharing information online.

10. Your rights

Depending on where you live—including under Indian data-protection developments and other applicable laws—you may have rights to access, correct, update, delete, or restrict certain processing of your personal data, and to object to processing or to lodge a complaint with a supervisory authority.

To exercise these rights, contact us at info@codoai.in. We may need to verify your identity before fulfilling your request.

11. Children

Our services are directed to businesses and adults. We do not knowingly collect personal information from children under 16 (or the age defined in your jurisdiction). If you believe we have collected such data, please contact us so we can delete it.

12. Changes to this policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will be revised when we post changes. Continued use of our website after updates constitutes notice of the revised policy where permitted by law.

13. Contact

For privacy-related questions or requests, contact: info@codoai.in
CODO AI Innovations — Malappuram, Kerala, India.